14.2.2025
Article
An online meeting has so many limiting factors that it sometimes seems like a miracle that an interaction over IP even takes place. Everyone has their own theory as to why technology doesn't really work. Here are five components that have a big impact on the meeting experience.
A reasonably fast Internet connection should not be underestimated as a quality feature. While it's all well and good that you can work from anywhere today, we all know that the world doesn't consist of super-fast, freely available Internet hot spots. And as practical as it may be to use your smartphone to connect to the Internet with your PC, even the best mobile phone hotspot cannot afford a 60-minute, stable online conference with video and screenshare.
Tip: Before you constantly freeze on the screen as a grimace monster, it's best to either just dial in by telephone or plan so far in advance that you have a reliable hotspot in a café, hotel or public building nearby. It is best to check the speed beforehand test.
Nowadays, you can invite any participant to video conferences and you are no longer limited to a device (e.g. with our webmeeting solution). Anything is possible, e.g. dialing in from a mobile phone, laptop, telepresence system. However, depending on the functionality and personal experience with the device, the online meeting can quickly become hectic, as when searching for the screenshare or “mute” button. Nobody wants to be the person who thinks they're muted, yet they've been running the entire conference for 2 minutes.
Tip: The device should be adapted to the type of meeting. For an important interview with several participants, a Telepresence System With very good video quality, it is better suited than the soft client on a laptop. In addition, you should briefly familiarise yourself with an unknown system in advance, especially for important appointments, so that you can react quickly if necessary.
Who doesn't know the question: “Hello... can you hear me?! “Not too often this is due to poor or incorrectly connected headphones. These can result in noise, annoying background noises or switching your own voice on and off.
Tip: Investing in a high-quality headset is definitely worthwhile here, because knotted “promotional headphones” often sound bad and also look unprofessional. Especially for work, there are various medium to high-priced models for every purpose, which can also be connected wirelessly to the device.
The quality of the video image is often related to the problem of the available bandwidth from point 1 and not necessarily to the camera itself. Nevertheless, HD cameras or Video devices The best alternative for a professional online meeting and beat the “standard cameras” built into laptops by far.
Tip: Again, it depends on what kind of meeting it is. The 08/15 cameras may be enough for everyday meetings. However, when it comes to an important customer appointment or the presentation of a creative project where you have to hold things in the camera, attention should be paid to sufficient bandwidth and high-resolution technology.
In the end, the weakest link in the chain of unfortunate circumstances is certainly the user. Depending on your level of knowledge and technical talent, it is the decisive component in Russian roulette of online meetings. Open links, press buttons, enter a pin, plug in the headset... all of this may be a bit confusing for someone with little or no previous knowledge. Stress, time pressure and a hectic environment also have an impact on concentration.
Tip: If you know that this is an important meeting, it is best to make sure you have the right hardware and bandwidth beforehand, allow a little more time to dial in, possibly test links and pins again beforehand and, if in doubt, ask a colleague for help.
The truth is, technology can only be as good as its environment allows; i.e. if you don't rush it, use it correctly, provide enough resources and create the right technological environment, the result is a brilliant user experience. The blame is often blamed on the software too quickly instead of taking time for optimal conditions. Because even the best software is no match for the most inexperienced user with poor accessories.
In any case, our meeting software that could operate your cat yourself offers webmeeting solution. We will provide you with a brilliant meeting experience and will also be happy to advise you on equipment and network.
